Museum Store Manager & Buyer Position

 

Responsible for overseeing all aspects pertaining to the operations and finances of the Museum Store

Specific Duties Include:

Accounting/Bookkeeping Management:

• Establishing the yearly store budget and operating the museum store within the budget and policies set forth by the Board of Directors
• Reviewing Profit and Loss as well as Income/Expense reports with the Executive Director periodically
• Creating forecasts and sales reports in conjunction with seasonal buying
• Paying quarterly Sales Tax to State, Town & 1% for Open Space in a timely manner
• Verifying and entering all merchandise invoices for payment into QuickBooks Accounting and paying invoices
• Paying all bills related to the operation of the Store
• Reconciling monthly bank statements
• Following up with vendors for credit for any damaged goods
• Depositing and recording all sales from POS to QuickBooks Accounting as well as making sure Daily Reports are entered correctly and balanced
• Writing a Store report for quarterly board meetings

 

Inventory Management:

• Placing orders in conjunction with two regional trade shows to get best prices/discounts available; orders are placed based on sales history & trends
• Placing fill-in orders as necessary throughout the season
• Evaluating inventory to ensure new items are rotated in and stale items phased out
• Supervising all inventory receipt, tagging, stocking and display
• Follow and update Merchandising Plan
• Purchasing of displays
• Planning and executing annual physical inventory every spring off season  

 

Employee Management:

• Hiring, training, managing, reviewing, and evaluating all store staff; terminating staff when necessary
• Establishing and maintaining appropriate records, forms, procedures and practices relating to store personnel
• Evaluating and recommending raises for employees to Executive Director annually as part of the review process
• Overseeing “counts” of Store and Museum visitors; reporting numbers to Executive Director and Board  

 

Office/Retail Management:

• Procuring cleaning and office supplies used for Store; overseeing regular cleaning of store and exhibit areas including bathrooms and kitchen
• Ensuring retail supplies are stocked (receipt paper, paper bags, price labels, etc.)
• Cleaning out files seasonally both financial & inventory related  

 

Marketing and Communications:

• Writing Store News for Museum newsletters
• Decorating Museum Store for Holidays
• Bringing new and creative ideas to the Museum Store

 

Hours:

Flexible seasonal schedule working an average of 25 hours per week; spring and summer are the busiest times, nearing 35 hours per week

 

Pay:

-Hourly with retirement benefits after 1 year

-Rate based on experience and education

 

Required Qualifications:

Minimum 2 years retail management experience including buying, inventory tracking, reconciling accounts, hiring and managing staff

 

Preferred Qualifications:

Experience with QuickBooks Online and QuickBooks POS

Non-profit experience

 

To Apply

Send Cover Letter and Resume to: director@crestedbuttemuseum.com