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Museum Store Manager & Buyer Position


Responsible for overseeing all aspects pertaining to the operations and finances of the Museum Store

Specific Duties Include:

Accounting/Bookkeeping Management:

  • Establishing the yearly store budget and operating the museum store within the budget and policies set forth by the Board of Directors
  • Reviewing Profit and Loss as well as Income/Expense reports with the Executive Director periodically
  • Creating forecasts and sales reports in conjunction with seasonal buying
  • Paying quarterly Sales Tax to State, Town & 1% for Open Space in a timely manner
  • Verifying and entering all merchandise invoices for payment into QuickBooks Accounting and paying invoices
  • Paying all bills related to the operation of the Store
  • Reconciling monthly bank statements
  • Following up with vendors for credit for any damaged goods
  • Depositing and recording all sales from POS to QuickBooks Accounting as well as making sure Daily Reports are entered correctly and balanced
  • Writing a Store report for quarterly board meetings


Inventory Management:

  • Placing orders in conjunction with two regional trade shows to get best prices/discounts available; orders are placed based on sales history & trends
  • Placing fill-in orders as necessary throughout the season
  • Evaluating inventory to ensure new items are rotated in and stale items phased out
  • Supervising all inventory receipt, tagging, stocking and display
  • Follow and update Merchandising Plan
  • Purchasing of displays
  • Planning and executing annual physical inventory every spring off season  


Employee Management:

  • Hiring, training, managing, reviewing, and evaluating all store staff; terminating staff when necessary
  • Establishing and maintaining appropriate records, forms, procedures and practices relating to store personnel
  • Evaluating and recommending raises for employees to Executive Director annually as part of the review process
  • Overseeing “counts” of Store and Museum visitors; reporting numbers to Executive Director and Board  


Office/Retail Management:

  • Procuring cleaning and office supplies used for Store; overseeing regular cleaning of store and exhibit areas including bathrooms and kitchen
  • Ensuring retail supplies are stocked (receipt paper, paper bags, price labels, etc.)
  • Cleaning out files seasonally both financial & inventory related  


Marketing and Communications:

  • Writing Store News for Museum newsletters
  • Decorating Museum Store for Holidays
  • Bringing new and creative ideas to the Museum Store



Flexible seasonal schedule working an average of 25 hours per week; spring and summer are the busiest times, nearing 35 hours per week



-Hourly with retirement benefits after 1 year

-Rate based on experience and education


Required Qualifications:

Minimum 2 years retail management experience including buying, inventory tracking, reconciling accounts, hiring and managing staff


Preferred Qualifications:

Experience with QuickBooks Online and QuickBooks POS

Non-profit experience


To Apply

Send Cover Letter and Resume to: director@crestedbuttemuseum.com